The Community Fundraising Guidelines are designed to assist you in planning your fundraising activity and understanding your responsibilities as a fundraiser. Anglicare Southern Queensland is legally required to approve and authorise all community fundraising activities. All individuals, schools, workplaces and community groups, who wish to fundraise for Anglicare must register whatever the size of the activity or event.
Understanding your Responsibilities
Once you have read through the community fundraising guidelines, we ask you to please complete the Proposal to Fundraise form and submit this for approval to Anglicare. Once we receive your form, we will respond to you within 7 working days. The community fundraiser is not authorised to fundraise for Anglicare until you have received a letter authorising you to fundraise on behalf of Anglicare.
The fundraising activity or event must be conducted in the name of the person or organisation named in the Authority to Fundraise letter (the community fundraiser). The community fundraiser, not Anglicare will be responsible for the coordination and management of the activity or event along with any finances, prizes, publicity and/or goods or services required to run this activity or event.
The community fundraiser is responsible to ensure there is adequate public liability insurance cover. Public liability insurance protects you from costs that may arise if an incident occurs during your activity or event even if this is not your fault.
The Community Fundraiser agrees to release Anglicare Southern Queensland to the fullest extent permissible under law for all claims and demands of any kind associated with the event, and indemnify Anglicare for all liability or costs that may arise in respect to any damage, loss or injury occurring to any person in any way associated with the event caused by your breach of these responsibilities or your negligence.
Anglicare reserves the right to not approve an activity or event if this is deemed too dangerous or poses an unacceptable high risk to you or the public. This may include the use of dangerous machinery, the use of firearms, missiles, explosives or fireworks.
Logos, media, and approvals
The community fundraiser is responsible for organising their own publicity in the media about their fundraising activity or event. Anglicare reserves the right to sight and approve any media materials before being published or distributed.
In any correspondence and promotion of your fundraising activity or event, we suggest the following wording: "proudly supporting Anglicare"
The community fundraiser must ensure that the activity or event is run in accordance with the Queensland charities legislation and must obtain any permits, authorities or licences needed. Example, holding an event in a public place may require a permit from local council or a raffle, bingo, art unions may require compliance with gaming legislation. For further information please contact:
Office of Fair Trading
GPO Box 3111, Brisbane, QLD 4001
Phone: 13 74 68
As the community fundraiser, you are responsible for all the financial aspects of the activity, including record keeping, management of funds and depositing of funds raised into Anglicare Southern Queensland's bank account. The community fundraiser holds all funds raised from the public on behalf of Anglicare until the fundraising activity or event is completed. All records of income and expenses are recorded on the Fundraising Summary form located in the Community Fundraising Toolkit and sent to Anglicare within 21 days of the activity concluding.
If donors need a receipt, please collect their information on the Donor Receipt form located at the back of Community Fundraising Toolkit and provide this to Anglicare at the end of your fundraising activity. We will then send tax-deductible receipts to donors who have donated $2 or over.
Please note: Tax-deductible receipts cannot be issued if a person receives goods or services in return for the money (Example, they purchase an auction item or raffle tickets). If something is received in return for the money (Example, product/service or a "chance" to win) then it's not classified by the Australian Taxation Office as a tax-deductible donation.
Please return the Fundraising Summary and Donor Receipt forms to the Fundraising team:
Webber House, Level 1, 439 Ann Street Brisbane Qld 4000
GPO Box 421, Brisbane Qld 4001
How can Anglicare support you:
- General advice and tips to help make your event a success.
- Provide you with an 'Authority to Fundraise' letter to show that your event is registered and has Anglicare's approval.
- Anglicare Community Fundraising Toolkit with activity suggestions, hints and ideas and resources to assist you with planning your event.
- Approval to use the Anglicare logo on authorised material. (if requested)
- Online banners to put on your website.
- Tax receipts for donors.
- A thank you letter and certificate of appreciation to acknowledge your support at the conclusion of your activity or event.
What Anglicare are not able to do:
- Any funds or reimbursement for any expenses incurred. (As a guide we suggest that total expenses should not exceed 30 per cent of total proceeds) and that you must comply with Queensland's fundraising legislation and regulations. For further information, please contact the Office of Fair Trading www.fairtrading.qld.gov.au.
- Contact lists for you to use in promoting your event (due to privacy legislation).
- Assistance in organising and/or marketing your event.
- Staff to help coordinate or run the event itself.
- Event permits, licences or insurances (these are the responsibility of the Community Fundraiser).
- Prizes, auction or raffle items.